Effective Facilities and Property Management

Course overview

All businesses are in property but amazingly only a few manage it efficiently.

The Royal Institute of Chartered Surveyors stated that British industry is throwing away £18 billion every year through inefficient control and use of its property assets. Local government, the NHS, the education sector and central government in the UK spends a staggering amount on facilities management and outsourced services. With so much investment at stake the management of an organisation’s property asset’s is a vital responsibility and should be approached in a professional and competent manner.

Effective Facilities Management covers all aspects of facilities and property administration. It highlights best practice in the field: from budget and cost control, accommodation planning, acquisition, building works and condition surveys through dilapidations, health and safety and insurance to maintenance, outsourcing, privity of contract, rating, security, under-letting, VAT and zoning. It also covers the latest legislation covering energy consumption and reductions, waste and environmental issues.

Benefits

This course will:
• ENSURE you are fully aware of your and your organisation’s environmental responsibilities – both ethically and legally
• SHOW you how to provide security for your property and the welfare of the organisation’s employees
• DETAIL effective measures on budgeting, cost control and efficient record keeping
• FOCUS on the health and safety issues facing the modern facilities manager
• SHOW you how to plan and use the property you are responsible for effectively, efficiently and within budget
• SET OUT your rights and duties as a Landlord and highlight the pitfalls you need to be aware of
• UPDATE you all you need to know on the legal aspects of facilities management, including tenancy agreements, property acquisitions and types of contracts

Who will benefit from this course?

• Facilities managers and property managers
• HR managers with responsibility for the FM function with their organisation
• H&S managers
• Production and works managers
• Commercial property landlords
• Construction managers
• Company secretaries
• Professional advisers
• Owners and directors of companies without a specialist manager who nevertheless need to know where they stand and what they need to do

FEATURING – ONLINE FINAL ASSESSMENT

Upon completion of the course there is an OPTIONAL final assessment in the form of an online multiple-choice paper. This is evaluated by the Academy of Distance Learning in Business training faculty.

Course modules

MODULE 1: Acquisition of a property and types of contract

• Acquisition
• Valuation
• Freehold ownership
• Leasehold commitment
• Licence
• Guarantees
• Condition survey

MODULE 2: Tenancy agreements – obligations and termination

• Tenancy agreements
• Use and user clause
• Reinstatement
• Variation of orders/lease
• Notice servicing
• Option to break
• Termination
• Lessee’s Works
• Covenants

MODULE 3: Landlord’s rights and duties

• Landlord’s rights and duties
• Rent review
• VAT on rent
• Service charge
• Underletting
• Upwards only rent review (UORR)
• Privity of contract

MODULE 4: Making the most of your property – planning and use

• Accommodation planning
• Relocation
• Zoning
• Planning
• Building works
• Neighbours

MODULE 5: Security and maintenance

• Access
• Security
• Electronic security
• Trespassers
• Terrorist precautions
• Maintenance
• Janitorial duties
• Repairs and decoration
• Dilapidations

MODULE 6: Health and safety, homeworking and discrimination

• Health and safety
• First aid
• Fire precautions
• Notice boards
• Insurance and incidence reporting
• Christmas precautions
• Homeworking
• Work/leisure occupation
• Disability discrimination

MODULE 7: Environmental challenges and risk management

• Environmental obligations
• Energy
• Waste
• Contaminated land
• Risk management
• Contingency planning
• Safety communication

MODULE 8: Budgets, costings and keeping records

• Yearly projections
• Rating
• Budgetary control
• Cost checklist
• Internal rents
• Marriages of interests
• Keeping property records
• Archiving

The expert presenter

David M Martin, FCIS, FCIPD, FIoD, has been Assistant Secretary of two public companies, Scaffolding Great Britain and Gaskell & Chambers, where he was directly involved in property and contractual matters as well as personnel and corporate administration. He was subsequently appointed Secretary and then Director and Secretary of one of the top 250 listed PLCs where he remained for nearly ten years.

David was responsible for a range of disciplines – including property and insurance as well as statutory and legal requirements and corporate/internal communications. The property portfolio comprised over 400 units including retail, manufacturing, warehousing and domestic premises

Following a takeover, he founded his own business consultancy – Buddenbrook – in 1985. Buddenbrook carries out various projects for a range of clients, large and small, including conducting property negotiations, acquisitions and disposals, rent reviews and renewals etc.

David is also an employer’s representative for the panel of members for the Employment Tribunals and a member of one of the Registrar of Companies committees. He speaks at around 90 seminars each year and is author of around 40 business books. A fifth edition of his title The Company Director’s Desktop Guide and a second edition of his The A-Z of Employment Practice are available from Thorogood.

More information

The following documents are available for this course:

• Sample module [109kb]

Academy of Distance Learning in Business

ADLiB

The Academy for Distance Learning in Business (ADLiB¹) has developed out of Falconbury’s pioneering work on short-course management and professional development.

As with the face-to-face training we do in our public and in-house programmes, our focus is on the practical and application-rich skills and techniques, which will enable individuals to develop their full potential as managers and professionals.

Our approach to distance learning is to use the self-study method at its best to make sure that you can flexibly acquire the knowledge and understanding of each chosen area in a way that suits you and your current work commitments.

ADLiB was set up to give a consistent approach across different subject areas, so that its users would know that our rigorous standards of excellence would be met in each course.

Every programme and each of the component modules is a combination of the training and learning expertise of Falconbury and input from its wide range of practically skilled writers and trainers. Where a course bears the ADLiB logo, you can be sure that our (and your) exacting standards will be met.

To learn more about how ADLiB and the courses can help you and/or your business call +44 (0)20 7729 6677

¹ ADLiB is the Academy for Distance Learning in Business and offers ‘best in class’, flexible self-study in key business, management and leadership via distance learning modules delivered directly to you, to work through at your convenience.

Ad lib is from the Latin ad libitum meaning ‘at one’s pleasure’ – we aim to make management and professional development enjoyable as well as worthwhile.

Ad lib could also be a loose latin short-form of ‘to the library’ – but in our case, we save you that trouble by using the best material available to us on each topic and assembled to give you maximum benefit.

International Association of Distance Learning

The International Association for Distance Learning (IADL) promotes excellence in open, distance, and online learning worldwide, and provides a benchmark through which global consumers can gauge the quality of courses offered by their members.

The IADL is an independent, non-profit organisation with its principal administrative offices in London in the United Kingdom. Find out more.

Falconbury are an Approved Member of the International Association for Distance Learning. Please see our IADL membership certificate